(August 22, 2019) Office of the Provost Administrative Calendar 2019-2020 Faculty Personnel & Budget Meetings: See left-hand column and the corresponding meeting dates in center column. Academic Department Actions and Other Items: See right-hand column and the corresponding action dates in the center column. Faculty Personnel & Budget Meeting Agenda Items Time: 3:15 pm – 5:00 pm (SH-336) Dates Academic Department Actions Agenda To Be Determined by HR, Provost Office, Special Counsel Only, not an F P&B Meeting. 08/13/19 1st Meeting of F P&B for AY 2019-2020. 08/20/19 • Chairs and Deans Session Strategic Growth & Investment Plan -SGIP (Full Day) • New Faculty Orientation Link (Full Day) 08/23/19 08/27/19 1st Day of Classes 08/30/19 Academic Department Meetings (no later than date). 2nd Meeting of F P&B. 1) Deadline for department P&B recommendations to HR, including updated Elections for Committee on Committees and Tenure, Promotion and CCE committee. 09/03/19 Reappointment Letter and PA, and to the Provost Office with supporting materials entered into Digital Measures for: • Tenure/Promotion (7th reappointment) • CCE (5th reappointment) • Tenure -CLTs (5th reappointment) 2) Deadline for department P&B recommendations to HR, including updated Reappointment Letter and PA, and supporting material to the Office of the School Dean for: • 3rd Reappointments (fourth year of service) for Lecturers and CLTs • 4th Reappointments (fifth year of service) for Professorial Ranks 3) Deadline for submission of recommendations to confer Assistant Professor Emeritus and Associate Professor Emeritus titles. Page 1 of 8 (August 22, 2019) Faculty Personnel & Budget Meeting Agenda Items Time: 3:15 pm – 5:00 pm (SH-336) Dates Academic Department Actions Senate Meeting (Hyperlink) Time: 3:30 -5:00 pm Location: CA B-04 09/04/19 09/06/19 Deadline for candidates to notify their department chair that they wish to be considered for promotion in the Spring. New Faculty Seminar (Hyperlink) Part I of VI Time: 3:30-5:00pm Location: Leonard Lief Tree House Conf. Rm. 09/11/19 Student Success Session (Deans, Chairs, EM, SA, IT) (Full Day) 09/13/19 Deadline Submission of Fall 2019 Electronic Multiple Positions Form (eMPRF). Convocation 09/18/19 Convocation 09/20/19 (New Item) Deadline for Academic Departments to update adjunct directory information on department website. 09/20/19 1) Deadline for Department P&B to approve eMPRF’s. 2) Deadline for department P&B recommendations to HR and supporting material to the Office of the School Dean, including updated Reappointment Letter, PA and certification of student evaluations, for: , 3rd• Professorial Titles -2nd , 5th and 6th reappointments (third, fourth, sixth and seventh years of service) • Lecturers – 4th reappointment (fifth year of service) • Instructors -2nd and 4th reappointments (third and fifth years of service) • CLTs -2nd and 4th reappointments (third and fifth years of service) General Faculty Meetings (Hyperlink) Time: 3:30 pm – 5:00 pm Location: East Dining Room 09/25/19 09/27/19 Deadline for department chairs to notify the Provost (cc: Deans) of all prospective candidates for promotion in the Spring semester. 09/30/19 and 10/01/9 No Classes (Religious Observances) Page 2 of 8 (August 22, 2019) Faculty Personnel & Budget Meeting Agenda Items Time: 3:15 pm – 5:00 pm (SH-336) Dates Academic Department Actions Senate Meeting (Hyperlink) Time: 3:30 -5:00 pm Location: CA B-04 10/02/19 Academic Departmental Meetings (no later than date). 10/04/19 Deadline for submission of Full-time Faculty Electronic Workload (eFWL) Forms for Fall 2019. 10/08/19 and 10/09/19 No Classes (Religious Observances) Meeting of F P&B • Election of Budget Committee, Distinguished Professor Committee, Fellowship & Scholar Incentive Awards Committee, Library Executive Committee, Travel Committee. • Recommendations for: • Assistant Professor Emeritus • Associate Professor Emeritus 10/15/19 Deadline for faculty returning from sabbaticals to submit Fellowship Leave Report and Scholar Incentive Leave Report (hyperlink). New Faculty Seminar (Hyperlink) Part II of VI Time: 3:30-5:00pm Location: Leonard Lief Tree House Conf. Rm. 10/23/19 Meeting of F P&B. • Recommendations for (December 1 Notification Date): • Tenure and Promotion to Associate Professor, Tenure for CLTs and CCE (Lecturers). • Professorial Titles -2nd to 6th reappointments (third to seventh years of service) • Lecturers -3rd and 4th reappointments (fourth and fifth years of service) • Instructors – 2nd to 4th reappointments (third to fifth years of service) • CLT’S – 2nd to 4th reappointments (third to fifth years of service) 10/29/19 10/31/19 Notification letters of re-appointment/nonreappointment to adjuncts (for 12/1/19 deadline) for Spring 2020. • Send “list” of non-reappointments to HR. Page 3 of 8 (August 22, 2019) Faculty Personnel & Budget Meeting Agenda Items Time: 3:15 pm – 5:00 pm (SH-336) Dates Academic Department Actions Meeting of F P&B. • Recommendations for Tenure, Promotion and CCE (continued). 11/05/19 Senate Meeting (Hyperlink) Time: 3:30 -5:00 pm Location: CA B-04 11/06/19 Academic Departmental Meetings (no later than date). 11/15/19 Deadline for Academic Filers to submit their Financial Disclosure Statement to the NYS Joint Commission on Public Ethics (JCOPE). Meeting of F P&B, • Recommendations for Tenure, Promotion and CCE (continued). 11/19/19 New Faculty Seminar (Hyperlink) Part III of VI Time: 3:30-5:00pm Location: Leonard Lief Tree House Conf. Rm. 11/20/19 General Faculty Meeting (Hyperlink) Time: 3:30 pm – 5:00 pm Location: Faculty Dining Room 11/20/19 12/02/19 Deadline for submission of completed Fellowship Leave and Scholar Incentive Award applications and checklists (hyperlinks), as well as the written confirmation of eligibility, submitted by the department chair to the Office of Academic Personnel in the Provost Office. Meeting of F P&B. • Recommendation for Honorary Degrees. 12/03/19 Senate Meeting (Hyperlink) Time: 3:30 pm – 5:00 pm Location: CA B04 12/11/19 Academic Departmental Meetings (no later than date). 01/06/20 ALL Full-Time Faculty should commence upload of 2019 Calendar Year Scholarship and Creative Activity into Digital Measures (Hyperlink)for the CUNY Annual Report. Page 4 of 8 (August 22, 2019) Faculty Personnel & Budget Meeting Agenda Items Time: 3:15 pm – 5:00 pm (SH-336) Dates Academic Department Actions 01/17/20 1) Deadline for submission of department P&B Promotion recommendations, and updated Lehman CV (hyperlink) and with supporting materials entered into Digital Measures (hyperlink) and to the Provost’s Office. 2) Appeals are due to the Promotion Committee from negative recommendations of department 1st Meeting of F P&B Spring Semester. 01/21/20 01/27/20 1st Day of Classses Spring Sememster 01/31/20 Deadline Submission of Spring 2020 Electronic Multiple Positions Form (eMPRF). Senate Meeting (Hyperlink) Time: 3:30 -5:00 pm Location: CA B-04 02/05/20 Academic Departmental Meetings (no later than date). 02/07/20 1) Deadline for department P&B recommendations to HR and to the Office of the School Dean, including updated Reappointment Letter, PA and certification of student evaluations for: • Professorial Titles – 1st reappointment (second year of service) • Lecturers – 1st reappointment (second year of service) and 2nd reappointment (third year of service) • Instructors – 1st reappointment (second year of service) • CLT’S – 1st reappointments (second year of service) 2) Deadline for department recommendations for reappointment with supporting material (CV) entered into Digital Measures for: • Distinguished Professors (DP) • Distinguished Lecturers (DL) Note: 5-year reviews were conducted by the Distinguished Professor Committee in March 2018 for DP appointments and approved by the President and the EVC. 02/14/2020 Deadline for Department P&B to approve eMPRF’s. Page 5 of 8 (August 22, 2019) Faculty Personnel & Budget Meeting Agenda Items Time: 3:15 pm – 5:00 pm (SH-336) Dates Academic Department Actions 02/18/20 (New Item) Deadline for Academic Departments to update adjunct directory information on department website. Meeting of F P&B. • Recommendations for (April 1 Notification Date): • Professorial Titles – 1st reappointment (second year) • Lecturers – 1st reappointment (second year) and 2nd reappointment (third year) • Instructors – 1st reappointment (second year) • CLT’S – 1st reappointments (second year) • Recommendations for: • Fellowship Awards & Scholar Incentive Awards • Library Professional Reassignment Leave • Distinguished Professors • Distinguished Lecturers 02/18/20 New Faculty Seminar (Hyperlink) Part IV of VI Time: 3:30-5:00pm Location: Leonard Lief Tree House Conf. Rm. 02/19/2020 General Faculty Meeting (Hyperlink) Time: 3:30 pm – 5:00 pm Location: East Dining Room 02/26/2020 03/02/20 Deadline/Last day to schedule Annual Evaluations (hyperlink). • Note: Department chair’s annual evaluation memorandum for untenured tenure-track faculty in their 3rd year of service should be completed ASAP for use by the Dean’s Office to complete a dean’s “Pre-tenure Review (Hyperlink)” before Commencement. 03/02/20 Deadline for submission of Full-time Faculty Electronic Workload Forms (eFWL) for Spring 2020. Page 6 of 8 (August 22, 2019) Faculty Personnel & Budget Meeting Agenda Items Time: 3:15 pm – 5:00 pm (SH-336) Dates Academic Department Actions Senate Meeting (Hyperlink) Time: 3:30 -5:00 pm Location: CA B-04 03/04/20 Academic Departmental Meetings (no later than date). 03/16/20 Notification letters of reappointment / non- reappointment to Adjuncts with less than 6 consecutive semesters and Graduate Assistants A, B, C with 5/01/2020 deadline for Fall 2020. • Send “list” of non-reappointments to HR. New Faculty Seminar (Hyperlink) Part V of VI Time: 3:30-5:00pm Location: Leonard Lief Tree House Conf. Rm. 03/18/20 Meeting of F P&B. • Recommendations for Promotion: • Professor, Associate Professor* and CLT title. *Except for those who applied for tenure in the Fall. 03/24/20 03/30/20 Notification letters of reappointment / non- reappointment to Adjuncts serving in the same department for 6 or more consecutive semesters (not counting summers), for 5/15/2020 deadline, for Fall ’20 and Spring ’21. • Send “list” of non-reappointments to HR. 03/30/20 1) Deadline for submission of Full-time Faculty Electronic Workload Forms (eFWL) for Spring 2020. 2) Deadline for All Full-Time Faculty to submit 2019 Calendar Year Scholarship and Creative Activity into Digital Measures (Hyperlink) for the CUNY Annual Report. 3) Deadline for Faculty to submit artifacts for 2019 Calendar Year Annual Faculty Celebration Event. Meeting of F P&B. • Recommendations for Promotion (continued): Professor, Associate Professor & CLT titles 03/31/20 Department Chair (Summer) designation & hrs. submitted to Provost Office. Senate Meeting (Hyperlink) Time: 3:30 pm – 5:00 pm Location: CA B04 04/01/20 Academic Departmental Meetings (no later than date). Page 7 of 8 (August 22, 2019) Faculty Personnel & Budget Meeting Agenda Items Time: 3:15 pm – 5:00 pm (SH-336) Dates Academic Department Actions Meeting of F P&B. • Recommendations for Promotion (continued). 04/21/20 New Faculty Seminar (Hyperlink) Part VI of VI Time: 3:30-5:00pm Location: Leonard Lief Tree House Conf. Rm. 04/22/20 Senate Meeting (Hyperlink) Time: 3:30 pm – 5:00 pm Location: CA B04 05/06/20 Academic Departmental Meetings (no later than date). 05/04/20 to 05/08/20 (1st full-week in May) Election of department chairs, representatives to the Senate and P&B members in departments of TBA. Meeting of F P&B. • Last Meeting for AY 2018-2019. 05/12/20 General Faculty Meeting (Hyperlink) Time: 3:30 pm – 5:00 pm Location: Faculty Dining Room 05/13/20 New Faculty Seminar (Hyperlink) -Year End Mtg. Time: 3:30-5:00pm Location: Leonard Lief Tree House Conf. Rm. 05/13/20 05/15/20 Deadline for Dean’s Office to complete the “Pretenure Review (Hyperlink)” for each untenured tenure-track faculty member in his/her 3rd year of service during the spring semester, after the department chair’s annual evaluation memorandum and before Commencement. Commencement 05/28/20 Commencement Page 8 of 8