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Administration: Risk Management - Emergency Management - Business Continuity

Emergency Management

Emergency Operations Plan (EOP)

By definition, emergencies are not normal situations, non-emergency-response agencies are not in a constant state of emergency. Emergency response can bring together people from different departments at Lehman College, CUNY, and agencies beyond CUNY (e.g. NYC Office of Emergency Management, OEM).  Emergency response can require Lehman personnel to serve roles outside their normal work roles.

The EOP evolved as a Risk Mitigation Control that addresses management of emergency situations. The EOP is a written compilation of all existing emergency-related policies and procedures. The EOP describes how different individuals and entities will work together during emergencies. The EOP is not the only Emergency Management document; other emergency-related policies, procedures and documents are referenced by the EOP.

The primary guidance document for EOPs in any setting is FEMA’s Developing and Maintaining Emergency Operations Plans Comprehensive Preparedness Guide (CPG) 101 Version 2.0 (PDF, November 2010); for higher-education settings, FEMA developed its Guide For Developing High-Quality Emergency Operations Plans For Institutions Of Higher Education (PDF, June 2013). The Lehman College he EOP was developed using FEMA’s CPG 101 as guide. The next update of the EOP will incorporate guidance from FEMA’s Guide For Developing High-Quality Emergency Operations Plans For IHEs.

EOP Basic Plan

The first section of the EOP is the Basic Plan, which provides fundamental background information for the EOP. It describes development and the outcome/product of emergency planning. It gives a sense of the number of different departments and personnel involved in emergency planning and response. The basic plan provides an overview of the College’s approach to emergency operations.

Functional Annexes

Functional Annexes provide specific information and direction in an emergency situation. Functional Annexes focus on operations: the function is described and personnel are assigned responsibility for carrying it out. While the Basic Plan provides information relevant to the EOP as a whole, Functional Annexes emphasize responsibilities, tasks, and operational actions that pertain to the specific function. Functional Annexes cover the activities performed by anyone having a responsibility under the function. A Functional Annex identifies actions that not only ensure effective response but also aid in preparing for emergencies and disasters. These Annexes contain detailed descriptions of the methods Lehman College shall follow for critical operational functions during emergency operations.

Hazard-Specific Annexes

Hazard-Specific Annexes describe emergency response strategies that apply to a specific hazard: prevention, mitigation, and an overview of response procedures. Many of the Functions that will be used to respond to/support the response to the emergency have been described in the Functional Annexes. Related Functional Annexes, Standard Operating Procedures and Appendices are noted in each Hazard-Specific Annex.


Information found in the EOP Appendices include descriptions of underlying Incident Command System (ICS) concepts, emergency management approaches and rationale, roles, and responsibilities; Lehman College personnel and material assets serving emergency management and response roles; and emergency management procedures not covered elsewhere in the EOP.

Standard Operating Procedures

In earlier sections of the Emergency Operations Plan, strategies for managing emergency response are described; specific emergency response or personal safety procedures are not contained in these sections. The intended “audience” for these sections is composed of college personnel who manage the response. Standard Operating Procedures give specific emergency procedures for both responders and other persons for different types of emergency situations.