LEHMAN COLLEGE
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| Objectives | Responsibility | Target Date | Action Plans | Outcomes | Status | |
| 4.1 Assess facilities and other resources to determine optimum capacity and growth potential. | Provost in conjunction with Enrollment Management team, Registrar, Campus Facilities, Student Affairs, and Faculty Union Representative | 2004-2005 | 1. Recommend the building of new Science Facility and renovation of existing science building in Facilities Master Plan. | Science facility is in master plan. | Architectural firm of Perkins and Will selected and the planning for Phase I is in progress. The funding for architectural design services is $4.5 million | |
| 2005-2006 | Appoint planning committee | Provost appoints Planning Committee. | Planning Committee is completing pre-schematic phase and is beginning schematic phase, February 2006. | |||
| 2006-2007 | 3a. Implement Resource 25 system to analyze how college utilizes classroom and common space. | Maximization of space utilization including scheduling of classes, location of offices and hours of service. | Resource 25 being tested by ITR and Registrar.
Lehman's data has been loaded in the test system and is being tested for Spring 2007. |
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| 2006-2007 | 3b. Evaluate the College Bell Schedule and make recommendations. | Updated Bell Schedule, as appropriate. | Committee should be formed and convened Spring 2006. | |||
| 2005-2007 | 4. Conduct feasibility study on space and financing related to residential facilities for students and consider residential facilities for undergrad and grad students. | Completed study to base decision on residential facility for Lehman students. | Funding for feasibility study was disapproved by NYC Office of Management and Budget. New funding source is being sought. | |||
| A. Digby, M. Gottlieb, M. Paull, M. Wolfe, D. Wheeler, H. Martinez, T. Idhe, A. Rothstein | 2005-2006 | 5. Evaluate the use of space by Centers and Institutes to determine feasibility of off-campus locations. | Analysis of on-campus programs and needs | A committee, which will include directors of Centers and Institutes, will be appointed to address this issue and will be convened in Spring 2006 and report its findings by November 2006. | ||
| 4.2 Increase extramural funding to provide flexible dollars for College initiatives. | Provost in conjunction with deans and Office of Grants and Contracts | 2004-2005 and ongoing | Increase overhead recovery from grants and contracts | Annual increase in administrative overhead recoveries per University Performance Goals. | F&A recoveries earned (indirect cost dollars) for FY 2004 was $2,365,056. F&A recoveries earned (indirect cost dollars) for FY 2005 was $2,305,783. | |
| 4.3 Establish financial reporting which captures the management, and allocation of revenues consistent with the strategic plan. | Cabinet | 2005-2006 | Integrate the College planning and budget annually in the appropriate time frame (spring). | Funds are allocated for strategic planning priorities and reports generated. | Budget reviewed regularly in Cabinet and in appropriate governance committees.
The initial report identifying budget allocations for Strategic Plan initiatives will be prepared by March 2006. |
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| 4.4 Consolidate various funds to prepare an “all funds” College Budget. | VP for Admin./Finance, Business Manager, Director OIG | Jan. 2007 | Consolidate tax levy and non tax levy resources into consolidated budget report. | Report issued as template for future reporting system. | Committee will be formed to identify appropriate funding sources. | |
| 4.5 Plan and manage enrollment growth. | Provost in conjunction with Associate Provost for Enrollment Management, Deans, and Director of Campus Facilities | 2005-2006 | 1. Determine the desired student composition | Increase numbers of graduate students in specific programs | MSW Program: 25 FT students are enrolled in the first year of the program, Fall 2005. There will be an additional 25 FT students (2 yrs. to graduate) and another 25 Advanced Standing students (1 yr. to graduate) enrolled Fall 2006.
MPH Program: Program starts Spring 2006. Spring 2006 enrollment is projected at 25-30 part-time students, Fall 2006 enrollment is projected at 60 students overall. |
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| 2. Review enrollment trends regularly. | Meet revenue and enrollment targets. | CUNY enrollment planning tool used for first time Spring 2005 for Fall 2005 enrollments. Overall headcount for Fall 2005 FTE's grew 4.3%. For FY2006, the current projection is for tuition revenue to exceed the CUNY target by $2.8 million. |
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| 3. Set priorities for growth in the following areas: summer, weekend, on-line, continuing education and certificate programs with graduate emphasis. | More course sections were added on Fridays; 82 courses in AY 2003-04 vs. 100 courses AY 2004-05. The number of Friday classes will increase 5% from 100 to 105 in AY 2005-06.
Eleven new asynchronous courses were offered Fall 2004 and seven new courses in the Spring 2005 semester for a total of 107 online sections offered AY 2004-2005. Continuing Education in collaboration with Kingsborough Community College will offer three certificate programs in Tourism and Hospitality. The three certificates will be in 1) Culinary, 2) Hospitality and Meeting Planning and 3) Aviation and Cruises. Plans are being developed for a Spring 2006 promotion of the certificate programs. A letter of intent to develop a new certificate program in Educational Leadership is in progress. |
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| 4. Review growth priorities and the Facilities Master Plan | Sufficient classroom and office space for new programs. | Review annually. | ||||
| 4.6 Enhance infrastructure for College-wide communication. | Information Technology(D. Wheeler, J. Middleton) | 2005-2006 | 1. Investigate the possibility of a new-email system. 2. Determine whether or not the email system is user friendly and technologically sound. 3. Make recommendations on the selection of the email system. 4. Pilot test the new email system among a group of campus users. 5. Provide training for the email system. |
Well tested, technologically sound, user-friendly email system in place.
Develop a strategy for gradual migration if required by CUNY. |
Mirapoint e-mail system was deployed College-wide September 2005.
The College must decide on an email system (Mirapoint or other) for FY2007 by April 2006. Review of IBM’s Lotus Notes should begin immediately. |
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| Media Relations, ITR, Student Affairs, Campus Facilities | 2005-2006 | 6. Acquire a web content management system (CMS) and implement. | Implementation strategy for a CMS that enables departments to update their web pages locally while Media Relations is responsible for templates, design, and interdepartmental web pages. | Stellent is being deployed to support the content management needs of the college.
Templates have been developed using Stellent and are being evaluated by Media Relations website staff. |
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| Media Relations, ITR, Provost, VP Administration | 2005-2006 | 7. Evaluate the usefulness of information kiosks and electronic bulletin boards to provide information and services. | Kiosks will enable students, prospective students, and campus guests to interact to get information. Bulletin boards that will provide information related to the campus. | Media Relations will form a committee to assess the feasibility of these information systems. | ||
8. Obtain additional bandwidth for college computing/technology needs. |
Minimum 30-50 Mbps bandwidth Determine if Lightpath as well as NYSERNET will be utilized. |
Proposals are being solicited. |
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| 4.7 Review the existing policies and procedures for allocation of space, equipment, and supplies for faculty and staff. | Provost in conjunction with Senate Committee on Campus Life and Facilities | 2005-2006 | 1. Establish a committee to review and update policies and procedures for office and classroom furniture and equipment; location of offices and hours of services; and underutilized spaces. | Written recommendations to the Cabinet. | Space allocation policy established. | |
| 2. Develop replacement standards for furniture and equipment. | Written policies, standards and replacement standards and cycle. | |||||
| 3. Develop replacement standards for desktop equipment. | Replace all desktop computers greater than 5 years old. | Five (5) year replacement standard adopted. College has replaced all desktops greater than 6 years old. | ||||
| 4.8 Review existing policies and procedures for operation and maintenance of the physical plant. | Campus Facilities(R. Rotolo, L. Van Voorhis, M. Blum) | 2005-2007 | 1. Pilot a facility management program (Archibus) that will analyze maintenance and operations. 2. Recommend standards and procedures necessary to maintain and operate the physical plant. 3. Allocate funds as available for physical plant. 4. Allocate funds as available for physical plant. |
Allocation of funds for physical plant in systematic fashion related to desired levels of maintenance.
Determine resource levels necessary to maintain the physical plant at recommended level. |
Lehman is piloting Archibus for CUNY Bronx colleges and CUNY. | |
| 4.9 Improve front end administrative services delivered to students, particularly the links among admissions, registration, financial aid, and bursar and student financial services. | Provost in conjunction with ITR, Enrollment Management and Student Affairs( M. Blum, U. Fariselli, D. Wheeler) | 1. Implement Degree Works. | Degree Works project started Fall 2004. A petition for a modification to E-Sims has been made to the Central Office.
Lehman College has been authorized by Central Office to modify SIMS to accommodate Degree Works. |
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| 2. Implement electronic filing of financial aid applications. | Electronic filing implemented, 75% of financial aid applications filed electronically Fall 2005. | |||||
| 4.10 Use technology to effectively support the administrative needs of the College. | Academic Affairs, Vice President for Administration in conjunction with Information Technology(A. Garro, deans, D. Wheeler, J. Middleton, Technology Oversight Committee) | 2006-2007 | 1. Select web-based grading system. | Select and implement web-based grading system. | The system used by Hunter College for web-based grading and online classroom attendance is being reviewed for possible adaptation by Lehman College.
Lehman College has opted for an updated CIS version of the web-based grading system. It is being reviewed by the Registrar’s office. The system will be piloted in Spring 2006. |
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| 2006-2007 | 2. Select online classroom attendance module. | Select and implement online classroom attendance module. | ||||
| 2006-2007 | 3. Implement web-based course scheduling. | Select and implement web-based course scheduling. | The LCSS system will be piloted Spring 2006 for Fall 2006 courses.
The LCSS system will be piloted for Summer 2006 and Fall 2006 classes beginning in March. |
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| 2006-2007 | 4. Select a system to enable on-line PA forms and processing. | Select a system and implement during FY2007. | In-house, E-Pars, and Hunter College systems being evaluated. | |||
| Ongoing | 5. Prepare for the CUNY ERP. | ERP project being developed by CUNY.
Lehman must designate 4-6 staff members to work closely on the CUNY ERP project. |
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| 2005-2006 | 6. Each department to designate someone to deal with course scheduling systems, electronic PA's | Six departments: Anthropology, Psychology, Languages and Literatures, Journalism, Communication and Theatre and Specialized Services in Education have designated a individual for piloting the online course scheduling system. | ||||
| 4.11 Establish effective practices for department management. | Provost, Deans and department chairs. | 2005-2006 | 1. Every chair will participate in at least one workshop on departmental management
2. The CUNY training program will be used by Lehman. |
Divisions and departments run more effectively. | Committee appointed, chaired by Special Counsel to President, to develop recommendations regarding personnel file maintenance in Academic Affairs. Committee report given at September 2005 FP&B meeting. Going forward, at least 3 department chairs will be trained each year. | |
| 4.12 Provide in-service training opportunities for support staff. | Human Resources(S. Laureano) | 2005-2006 | Convene committee to identify and prioritize training objectives | In-service training program and assessment tools in place. | Committee established and has started the process of assessing training offered and training needs.
The committee has met and will submit recommendations to the VP for Administration during February 2006. |
| Goal 1 : Goal 2 : Goal 3 : Goal 4 : Goal 5 : Goal 6 : Goal 7: Top |  |